Outlook Email Accounts Settings

This is a step-by-step specific guide for how to set up an email account in Microsoft Outlook 2003 for cPanel on an Apache server. Although the screen shots and steps are specifically for MS Outlook 2003, this process may work for other Outlook versions.

Step 1

  • Open Outlook
  • On Menu Click “Tools”> then “Email Accounts”


Step 2

a) Check the Radio Button “Add a new e-mail account”>
b) Then click “Next”>


Step 3

a) Check the Radio Button “POP3”>
b) Then click “Next”>


Step 4

a) Under “User Information” type Your Name in “Your Name”>
b) Under “User Information” type Your full email address in “Email Address”>
c) Under “Login Information” type Your full email address (again) in “User Name”>
d) Under “Login Information” type Your password>
e) Be sure the “Remember password” box is checked>
f) Under “Server Information” type in “Incoming Mail Server” (Get this from your Server Administrator)>
g) Under “Server Information” type in “Outgoing Mail Server” (Get this from your Server Administrator)>
— STOP – Go to Next Step! —


Step 5

  • Click on “More Settings”>


Step 6

a) Click on “Outgoing Server” tab>


Step 7

a) Check “My outgoing server (SMTP) requires authentication” box>
b) Click Radio Button “Log on using”>
c) In “User Name” text box type in your full email address>
d) In “Password” text box type in your password>
e) Make sure the “Remember Password” box is checked>
f) Click “OK”>


Step 8

  • Click “Account Settings”>


Step 9

  • After successful test (all green check marks) click on “Close” button>


If test is NOT successful, read error message and correct problem and retest.

Step 10

  • Click “Next” button>


Step 11

  • Click “Finish” button>


Congratulations you have successfully set up an email account in MS Outlook 2003. The way in which this account is set up you can have multiple emails and when you reply to any of them it will go back out on the proper account.

If you have any questions or comments about this self-help page on Outlook 2003, please post them below and I, or someone watching, will try and help you troubleshoot your problem.

Avatar for SEOWolf

About the Author:

K.M “Mack” McMillan comes from a family of REALTORS® and was a Broker himself for 14+ years. Mack built one of the 1st real estate websites in 1994 which helped his family run Agency become the most successful Brokerage in south central Missouri. As the original founder of the UltimateIDX in 2000, Mack continues to serve the real estate community and maintains an advisory role in UltimateIDX.


  1. Avatar for Sharon
    Sharon  January 28, 2009

    Thanks for the Outlook Cheat Sheet. I have a heck of a time training my new real estate agents to set up their emails in Outlook and this will save me a lot of time.

    Is there any chance of you doing this in a video presentation?



  2. Avatar for SEOWolf
    SEOWolf  January 28, 2009

    Hi Sharon,

    Yes we are working on a couple of videos to help Agents set up Outlook email accounts and general Outlook help.


  3. Avatar for floor jacks
    floor jacks  March 14, 2009

    This is the first time I commented here and I should say you provide us genuine, and quality information for bloggers! Good job.
    p.s. You have an awesome template for your blog. Where did you find it?

  4. Avatar for Mortgage Mods
    Mortgage Mods  April 11, 2009

    I have read a few of your posts and they are all interesting and informative…keep up the good work.

  5. Avatar for Avo
    Avo  May 28, 2009

    I found your blog on google and read a few of your other posts. I just added you to my Google News Reader. Keep up the good work. Look forward to reading more from you in the future. Check out my site btw its really nice I am trying to get info all over the web about real estate leads

  6. Avatar for mortgage data
    mortgage data  July 19, 2009

    I’ve recently started a blog, the information you provide on this site has helped me tremendously. Thank you for all of your time & work.

  7. Avatar for imo
    imo  December 28, 2009

    There are many manuals over the internet which help you to set your Outlook E-mail client, but I haven` t seen, how to delete duplicate messages in this E-mail client. I found one program and I recommend this microsoft outlook duplicate email remover.

  8. Avatar for Jobs in Spain
    Jobs in Spain  January 6, 2010

    Thanks a lot.This will help me a lot.I was looking sor these settings.

  9. Avatar for Adam @ iPad vs HP Slate
    Adam @ iPad vs HP Slate  February 5, 2010

    Could you please make something like this for Thunderbird since I plan on using it and not Outlook? Thanks.


  10. Avatar for Lisa @ Lara Croft Costumes
    Lisa @ Lara Croft Costumes  February 10, 2010

    This is great! I personally am totally useless when it comes to setting up technical stuff like this – your tutorial makes it seem so straightforward.
    .-= Lisa @ Lara Croft Costumes´s last blog ..About Us =-.

  11. Avatar for Joe @ Mr Miyagi Costumes
    Joe @ Mr Miyagi Costumes  June 12, 2010

    Hey, like Lara (above), I’m not the most technically literate person out so this guide could serve as a big help to me. Thanks for taking the time to create this page!
    .-= Joe @ Mr Miyagi Costumes´s last blog ..About Us =-.


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